April Minutes

Wellsville Public Library-Meeting Minutes

April 11, 2016

Members Present:

            Karen Clemons, President                              Janice Maskey

            Joyce Freyer, Vice President                           Tricia Cullom

            Julie Day, Treasurer                                        Terry Ettein

            Page Hardwick, Secretary                              Margaret Harrelson, Librarian


·         President Karen called the meeting to order at 5:43PM.

·         The minutes from the March 14, 2016 meeting were read by Page. Terry made a motion to approve the corrected minutes as read. Julie seconded the motion. The motion passed.

·         Julie Day read the Treasurer’s report. A copy is in the minute’s folder. Julie stated that she has not transferred the $4000.00 from the general funds to the Savings account, as of yet, but is planning to get that done. Janice made a motion to accept the Treasurer’s Report and to pay the bills. Joyce seconded the motion. The motion passed.

·         Margaret read the Library Report. A copy is in the minute’s folder. She stated that the Bunch-Chappell Donation has all been spent on books. There is still some Fipps Memorial donation funds left to spend. Further, she stated that she had given us copies of the 4-1-2015 to 3-31-2016 Fiscal Year Librarian’s Summary and Banking Summary. A copy is in the minute’s folder.

·         Margaret must give a Financial Report to the State before the end of July, and she makes a copy to give to the Wellsville City Hall, as well. Next month, the Annual Report will be ready for the board to vote on.

·         Old Business:

·         Margaret stated that the board still needs to approve our manual before the end of every April. She will email the manual to each board member so that the board may vote on the manual via email.

·         The board still needed to vote on the Budget for 2016-2017. The board had waited on this vote because we thought that the Budget would need amended with Margaret Harrelson’s raise. Margaret stated that she had already figured the budget with a buffer. Furthermore, she stated that we have received more money in taxes this year than previous years so the budget should be well planned. Janice made a motion to approve the 2016-2017 Budget as written. Joyce seconded the motion. The motion passed.

·         The board has still not found a contractor for the construction work that must be done to the library. The board received a bid, and voted on it. The bid was not accepted. It is imperative that we find an insured contractor to do the construction work as soon as possible. It is urgent that the board gives a budget report for the work being done and the contractor’s name to the Rotary Club because the board does not want to lose the CAP grant opportunity.

·         Margaret called another contractor that was named by one of the board members. This contractor is supposed to come to the library, assess the work, and give the board a bid. If this is done before next meeting, the board will vote on the bid via email.

New Business:

·         The board needs to start looking for new board members. Julie Day will ask some teachers. Joyce has another person to ask, as well. The board needs to replace one member as soon as possible because this member is a very busy person and unable to attend some meetings; but, will stay a board member until we find a replacement. Furthermore, as mentioned in February 8th, 2016 minutes, we will be losing 2 other members next year because they will have served 9 years.

·         Julie made a motion to adjourn the meeting. Joyce seconded the motion. The meeting was adjourned at 6:40PM.

·         The next Wellsville Library Board meeting will be May 9th, 2016 at 5:30PM