October minutes


Wellsville Public Library-Meeting Minutes

October 17th, 2016

Members Present:

            Karen Clemons, President                              Janice Maskey

            Joyce Freyer, Vice President                           Amanda McKnight

            Julie Day, Treasurer                                        Keith Hardwick

            Page Hardwick, Secretary                              Betty Schipper

            Margaret Harrelson, Librarian


·         President Karen called the meeting to order at 5:34PM.

·         The minutes from the Sept. 12th, 2016 meeting were read by Page. Janice made a motion to approve the minutes as read. Joyce seconded the motion. The motion passed.

·         Julie Day read the Treasurer’s report. A copy is in the minute’s folder. It was pointed out that the $971.60 Morenet posting was not a reimbursement, and instead was a payment. It was pointed out that the library insurance cost went up $70.00. Amanda made a motion to accept the Treasurer’s Report and to pay the bills. Janice seconded the motion. The motion passed.

·         Margaret read the Library Report. A copy is in the minute’s folder. Due to the fact that we have 3 new board members, Margaret explained the different sections and each of the Library Report pages thoroughly. She pointed out that she is required by law to submit stats to the State. These reports keep track of those stats. Books and DVDs are purchased with A&E Funds, Book Budget, and Memorials or a few are physically donated by patrons. It was also discussed that the library has over 12000 books and numerous DVDs. Margaret gave us a sheet with Fund balances as of Oct. 2016. This listed all the Memorials, shown amount spent, and if there is a balance; and it listed the A&E Funds for 2011-2016 with amount spent and balance. Any fund balance is part of the $17,355.91 In Library Checking Account.

·         Old Business:

·         Construction in Library-Margaret stated that it is almost finished inside. There is a piece of trim, door in back, and some painting to be completed; and there is a little painting to complete outside. She has not received bill. She will give bill to Rotary club when received.

·         Margaret told board that furnace stopped working one day and had red light flashing on it. She spoke to Karen; and then, called Midwest Heating and Cooling because they installed furnace. A repair person came, changed filter and cleaned up furnace. He stated that the extra dirt in furnace was due to all the construction performed near it. Cost was $87.92 and was paid.

·         Trivia Night-Date Set at February 18th, 2017. Snow Date: February 25th, 2017.  The board discussed where to have Trivia Night, and the decision was made to have it at the Wellsville Lutheran Church hall building. The cost will be $100. Joyce will set dates with Julie Blaue and let Margaret know. Joyce made a motion to use the Lutheran Church hall building to hold Trivia Night. Janice seconded the motion. The motion passed. Betty Schipper will ask Chris Davis to donate his time to be the Auctioneer and MC for Trivia Night. She will ask Mr. Castle if he will donate a painting for the auction, as well. Tricia has or did have all information from past Trivia Nights. Margaret believes there is a binder with the info in it on a shelf in the back that Tricia gave her. The board needs to utilize this information. The library has a book with thousands of trivia questions in it. In addition, Julie Day will ask Mr. Deering if he will help with trivia questions. Karen stated that it works best to have auction throughout Trivia Night, and the rest of the board, in attendance, agreed. The board will discuss more Trivia Night aspects, such as, advertising, flyers, passing out sections, finding auction items, asking businesses for donations, themes, decorations etc. during next meeting. More decisions will be made.

·         Keep looking for New Board Members. We still need to find 3 more people. 2 new people will need to start serving April 2017.

·         New Business

·         Margaret asked for a fridge for the library to use for Book Club, Summer Reading Program and the like. She wants a small one with 2 doors, separate freezer. She can order one from Amazon Prime for $200 or less and have it delivered to library. Janice made a motion for library to purchase the fridge. Betty seconded the motion. The motion passed.

·         The board watched a 10 Minute Video together from our new educational program “Short Takes for Trustees “called “What It Means To Be A Trustee”. After, Margaret explained that our board is a Governing Board. We are a tax supported library. Our citizens would have to vote to shut us down. Our county is only one in our State with no County Library and just the 2 city libraries-Wellsville and Montgomery City. The library’s assets are the building and everything in it. Deed includes Library Board on it. Therefore, if anything happened, library board at that time would have to decide what to do with building and everything in it. Again, we have a manual that explains everything.

·         Karen asked for a motion to adjourn. Julie made that motion. Joyce seconded the motion. The meeting was adjourned at 6:42PM.

·         The next Wellsville Library Board meeting will be November 7th, 2016 at 5:30PM