September Minutes

Wellsville Public Library-Board Meeting Minutes

Sept. 12th, 2016

Members Present:

Joyce Freyer, Vice President                                                                       Terry Ettien

Julie Day, Treasurer                                                                                        Tricia Cullom

Page Hardwick, Secretary                                                                             Janice Maskey

Margaret Harrelson, Librarian


·         Vice President, Joyce Freyer, called the meeting to order at 5:33 PM

·         The minutes from the May 9, 2016 meeting were read by Secretary, Page Hardwick-Terry made a motion to accept the minutes as read. Janice seconded the motion. The motion passed.

·         Julie Day, Treasurer, read the Treasurer’s Report. Page made a motion to accept the report as read and to pay the bills. Terry seconded the motion. The motion passed.

·         Margaret Harrelson, Librarian, read the Library Report. She stated the Maurice Schipper Memorial Donation was an even $800.00. She focused on the Summer Reading Program for

discussion. She said that the program was a success with 30 children varying in age from 4 years old to 15 years old. She had 8 programs for the children and 4 for the adults. She, further, stated that it was very helpful having Clinetta at the desk to assist all other patrons that entered the Library. She discussed how she had to change some programs due to the variation in the children’s ages and found this helpful to know when preparing for future Summer Reading programs. Finally, 3 children and 3 adults were awarded $25.00 Gift cards for the Grand Prizes.

Adult Reading club asked and will be held twice a month instead of just once a month.

Children will be attending our library on September 28th for story time. A copy of all reports is in the minute’s folder.

·         Old Business

Need to find new Board Members. The board voted on whether to approve the new people that names were given and discussed to be on the board. Amanda McKnight was in attendance at the meeting as one of the proposed new board members. Margaret explained to Amanda many of the aspects of being a library board member and stated that the library has a manual that explains this, as well. The board voted and approved Amanda McKnight, Betty Schipper, and Keith Hardwick to be new board members. Amanda will be taking over Terry Ettien’s rotation because this meeting was Terry’s last day as a board member. Betty Schipper will take over Rebecca Caldwell’s 2016 rotation, and Keith Hardwick will take over Jennifer Huff’s 2015 Rotation.

The board will still need to keep looking for citizens to become new board members due to the fact that Tricia’s and Janice’s time on the board will end in March 2017, and Joyce’s will end in December 2017. In addition, when Karen sells her home, she will be moving out of the City of Wellsville, so her time on the board will be ending then, as well.

·         New Business

Are we having Trivia Night this board year?-Trivia Night has always been held in the past on the Saturday after Valentine’s Day in Middletown. Tricia stated that the board should discuss this before making a decision. During the discussion, it was stated that members at this meeting must commit to do the work to have Trivia Night.  The work consists of things like each member must take a section to work on like questions, auction, decorations, theme, etc. Margaret was asked her opinion, and she stated that the library was good financially with technology and books, but there is construction still needing to be done on the library in the near future. Therefore, Trivia Night could be designated for building maintenance. The wall outside on one side of the library needs tuck pointed. The roof is 15 years old so may need done soon. Randy McCurdy was suggested as a roofer to look at roof. The front door is cracked and rusting at the bottom, has let water in library, and needs fixed.  In addition, it was discussed how Trivia Night was not held last year and not having it another year might be too long to ever have it again due to that finding teams after 2 years would be difficult. Finally, the location was discussed. Suggestions- D and T building in Wellsville but there are no tables and chairs already in the building, The Lutheran Church building, but someone still needs to find out the cost, or just have it in Middletown like the past.

Janice made a motion to have Trivia Night this board year with date pending decision on location. Tricia seconded the motion. The motion passed. Next board meeting decide on the location and pass out sections. Board must find teams and auction donations. Joyce will check with the Blaues about cost of Lutheran Church for Trivia Night.

·         The Missouri State Library sent a letter to Margaret about online education called “Short Takes for Trustees” in which board members may watch these videos and learn about being a board member. This is free and available from October 1, 2016 to Sept. 2017. The person from the state library stated that if our library board wants to do this, that we need to get our name in quickly so that we can. Janice made a motion that the board accepts this free education offer. Julie seconded the motion. The motion passed.

·         Joyce Freyer thanked Terry for her service on the board. Joyce thanked Margaret for her continued work as the Librarian. Margaret as been the Librarian for 25 years and counting.

·         Joyce called for a motion to adjourn the meeting. Terry made that motion. Page seconded the motion. The meeting was adjourned at 6:30 PM

·         The next library board meeting will be October 10th at 5:30PM